Instructions for Forms Only Revisions

If an agency wants to update Forms lists only, follow the procedures below for submission to the Registrar's Office. The revised Forms lists will be updated in the online VAC on the publication date of the Register in which they appear.

1. From the project list view in RIS, create a new project with an appropriate name to distinguish the project from other agency projects in RIS. Example: Forms revisions for Board of Nursing.

2. Open the new project and use the Create Entry feature to load the desired forms into the project. Forms lists from multiple chapters may be inserted into the same project.

3. Make revisions to the forms lists using strikethroughs and underlines as appropriate.

4. Use the following formats for forms lists:

a. For new forms, “Form name, form number (eff. MM/YY).”; or

b. For revised forms, “Form name, form number (rev. MM/YY).”

EXAMPLES

DEPARTMENT OF MINES, MINERALS AND ENERGY

4VAC25-101. Regulations Governing Vertical Ventilation Holes and Mining Near Gas and Oil Wells.

Application for a Permit to Drill a Vertical Ventilation Hole, DM-VVH-1 (eff. 9/00).

Drilling Report, DM-DR-1 (eff. 3/01).

Plugging Affidavit, DM-PLG-1 (eff. 3/01).

DEPARTMENT OF STATE POLICE

19VAC30-70. Motor Vehicle Safety Inspection Rules and Regulations.

Inspection Sticker Inventory Report, Form SP-221 (eff. 8/1/94) (rev. 12/05).

Mechanics Certification Application, Form SP-170-B (rev. 9/04).

Criminal History Record Name Search Request, Form SP-167 (rev. 9/04 1/06).

5. The forms list updates should correspond with the forms filed as follows:

a. Repealed Forms - If a form is being repealed, strike it on the list and there will be no corresponding form to submit.

b. Amended Forms - If a form is being amended, make changes to the list by striking through text to be deleted and underscoring new text. Make sure that the effective/revision dates noted on the list match those on the forms and that the titles are the same on both the list and the form.

c. Added Forms - If a form is being added, underscore the name on the list.

6. File two copies of the following documents with the Registrar's Office:

a. Cover sheet with (i) RIS project number and description; (ii) agency name and address where copies of forms may be viewed by the public; (iii) chapter numbers given for Forms lists; and (iv) agency contact name, title, address, phone number, and email address.

b. Text of project made by printing "Sections (Double spaced)" in the Create Report feature of RIS. The certification statement does not need to be signed; just leave it blank.

c. Forms being added or amended.

7. File the electronic versions of the cover sheet and the forms (if available in electronic format) by sending them to VaRegs@dls.virginia.gov.