Word 2007 and RIS
Q: What happened to my
RIS toolbar?
A: Word 2007 has placed it under "Add-Ins." On
your Word ribbon, look at the top row ("Home, Insert, Page Layout,"
etc.) for a tab called "Add-Ins." Click on the Add-Ins tab, and the toolbar
should be displayed.
If not, run the RIS toolbar macro found in "Tools"
in the RIS header. (see: RIS
Instructions for Users, Setting up Computer(s) for the First
Time, "Download macro").
Check your Control Panel settings, also. (see "Make the
change to Control Panel settings" in the RIS Instructions for Users listed
above).
Finally, if you have upgraded to Internet Explorer 8, follow
the instructions found in Internet
Explorer 8 on the Virginia Register of Regulations website.
If you still don't see the toolbar, contact Karen Perrine or
Lilli Hausenfluck in the Registrar's Office at (804) 786-3591.
Q: When I clicked on "RIS update," I received the following
error message that a style was not allowed:
"List Paragraph is not
allowed. Please do not use it in this document. RIS update will not be able to
save this document."
A: RIS will update only when RIS approved styles are used. Often,
this error occurs when a document is created in Word 2007 using the Word 2007 default
style and then the text is copied into RIS.
If you receive this message, check the text in RIS for the
"List Paragraph" style (or whatever style name is in the error
message). Change that style to the
appropriate RIS style - e.g., sectind, sectbi, or sectbi2. (see the "VAC Quick
Style Sheet" for RIS styles.)
If you are still unable to update, contact Karen
Q: Where are the RIS styles located?
A: On the
"Home" tab of the ribbon, "Styles" group, in the
"Styles List." To access the
list, click on the tiny arrow in the corner of the Styles group box. Word 2007 calls this arrow the "Dialog
Box Launcher."
A list with
the RIS styles will appear. Click
on the desired style to apply it. Add the
RIS styles to the "Quick Style Gallery" for easier access. 
To add the RIS styles to the "Quick Style
Gallery," place the pointer on the desired style and click on the drop
down arrow. A list of options will
appear.
Click on "Add to Quick Style Gallery"
The style should appear in the gallery.
Repeat this process to add additional RIS styles to the
gallery.
Q: How do I add page numbers to an
RIS report in Word 2007? I tried to use
"Page Number" under "Insert" but it was grayed out.
A: By using
the "Header & Footer Tools -
Design" ribbon to access the Page Number button.
1. Create
desired report in RIS and click on
"open in word" (top right hand corner of your screen).
2. Click on "Insert" (to the
right of "Home" at top of ribbon).
3. The
options for the "Insert" group will be displayed. Click on "Header" in the
Header & Footer group to insert numbers at the top of a page. Use Footer to insert numbers at the bottom of
a page. A list of options will appear,
as shown. Click on "Blank"
(the first one).
4. A header will appear in your document.
The ribbon changes to display the "Header & Footer Tools
Design" options.
Click on
"Page Number" in the Header & Footer group at the left
end of the ribbon:
5. Put your pointer on "Top of Page" and a list of
options will appear:
Note: Scroll down to Bold Numbers 3 using the
side bar or triangle at bottom of bar.
6. Choose: Bold Numbers 1
for "page x of y" in top left corner of the page,
Bold
Numbers 2 for "page x of y" in top center, or
Bold
Numbers 3 for "page x of y" in top right hand corner.
7. Click the "Close Header & Footer" button at end
of ribbon.
Hint: To see the page numbers on your screen, click
on "View", then on "Print Layout" (which is the first
option at the left end of ribbon).